Imagine that your internship site has asked you to create a manual for future interns to be quickly on-boarded into the department and in the organizational culture. Your first task is to set up a meeting to discuss and fine-tune topics for the manual.

You were instructed to include Professor Cathy Rusch, Professor Tanya Wicks, and Kiona Williams at your meeting. They provided you a list of potential questions they think the manual should address in addition to wanting to hear your ideas. Carefully and professionally follow the instructions below.

This assignment includes 2 elements to submit.

1. Doodle poll (post link)
2. Meeting invitation (Text entry)

Tasks:

1. Doodle Poll: Juggling multiple calendars and schedules can be challenging. A fast and free resource to schedule a meeting with multiple participants is doodle.com. Create and post a doodle poll link in the Canvas assignment for the Program Directors to set a date-time for the meeting. Pick regular business hours to schedule a 90-minute meeting during the week of April 4-April 8, 2022. *You will NOT actually hold this meeting, it will just help you create the poll.
2. Meeting Invitation: Meetings are so valuable to effective communication. The hypothetical meeting will be held on April 8th at 11:00am-12:30pm. Your task is to now create a formal/professional meeting invitation to invite Professor Rusch, Professor Wicks, and Kiona Williams to attend. In the body of the Canvas assignment, create a professional invitation using the suggestions found at https://calendly.com/blog/meeting-invitation-email (Links to an external site.)

Your email should include:

• Subject line
• Date/time of meeting
• Length of meeting
• Where meeting will be held (or zoom link for meeting)
• Body of email: explain the purpose of the meeting
• Request RSVP and provide instructions on how to respond
• Professional signature

PART 2:Meeting Agenda

Submitting: a text entry box

Points: 4

Now that you have established your meeting date/time and invited your guests, you must now create the meeting agenda for the Internship Manual Meeting.

A meeting agenda should include at a minimum:

• Date, time, location (even if it is zoom)
• Identified purpose of meeting
• Times for each discussion point and the person leading the discussion

For the agenda assignment content:

1. Think about two (2) things you think should be a part of this manual. Include them on the agenda using appropriate time frames and discussion leader identification

2. Feedback from Professor Rusch, Professor Wicks, and Kiona Williams has identified potential areas for discussion. To be respectful of their input, you will research and select three (3) from the list below that are unique to what you already have on the agenda. *It is important when hosting a meeting to be knowledgeable about the discussion so you can not only lead but contribute. So we know where you did your research, include a link to the web source where you found information about the topics you decided to add to the agenda

• How to ask your supervisor for feedback?
• How and when to ask questions and voice your opinion?
• How to understand your supervisor’s working style and goals?
• How do you learn the organizations office culture?
• What are the preferred communication styles and techniques for the organization and your colleagues? (F2F, email, video chats, daily, weekly…?)
• How to meet deadlines and limit distractions when working from home.
• Creating a professional environment both in-person and virtually.
• Work-life balance and creating boundaries
• How to request a letter of recommendation
• What “soft skills” are important in the office

For full points your agenda must include:

• Date, time, location (even if it is zoom)
• Identified purpose of meeting
• Two ideas for the manual you have with discussion times and identified leader
• Three ideas for the manual from the provided list, a link to information for each idea, discussion times and identified leader

Resources to get you started:

https://www.indeed.com/career-advice/career-development/how-to-write-a-meeting-agenda (Links to an external site.)

https://templates.office.com/en-us/Classic-meeting-agenda-TM00002078 (Links to an external site.)